Procurement Assistant- Roster - (2501306)

Grade: G5

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): One year ( Extension is subject to satisfactory performance evaluation and availability of fund)

Job Posting: Apr 3, 2025, 5:18:30 PM

Closing Date: Apr 17, 2025, 10:59:00 PM

Primary Location: Sudan-Port Sudan

Organization: EM_SUD WHO Representative's Office, Sudan

Schedule: Full-time

 IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

 OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1.Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.

2.Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.

3.Prepare requests for price estimates for non catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.

4.Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.

5.Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.

6.Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.

7. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.

8.Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed

Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least five years' progressive experience in procurement.

Desirable: Relevant experience in the UN system.

Skills

--> Proven knowledge of procurement regulations and procedures--> Demonstrated negotiation skills--> Very good organizational skills, ability to meet deadlines -->Good analytical skills

WHO Competencies

Enhanced WHO Global Competency Model: 

who-enhanced-competence.pdf 

● Teamwork

● Respecting and promoting individual and cultural differences

● Communication

● Knowing and managing yourself

● Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.

Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 20,537 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

APPLY HERE